Ashby Logs is a trading name of Probox Systems LLP.

This privacy policy sets out how Probox Systems LLP uses and protects any information that you give Probox Systems LLP when you use this website. Probox Systems LLP is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. Probox Systems LLP may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

Any questions regarding this policy and our privacy practices should be emailed to
[email protected]

This policy is effective from 23/05/2018.


How do we collect information from you?

We obtain information about you when you fill out a form on our website to request a quote or more details about our products or make a purchase on the Ashby logs website

What type of information is collected from you?

The personal information that we collect might be your name, address, email address, IP address, and your purchase history. When you purchase online your card information is not held by us, it is processed by a third party payment processor, in this case Sage Pay, who specialise in the secure online capture and processing of credit/debit card transactions. How is your information used?
– To process orders
– To complete deliveries
– To seek your views on our services
– To notify you of changes to services.


What about digital marketing?

As a general rule Ashby Logs will not send promotional or direct marketing material to Ashby Logs prospective contact through digital channels such as mobile phones, email and the internet, without first obtaining their consent.

Any existing customer/contact of Ashby Logs will be assumed to have legitimate interest in receiving direct marketing under the ‘soft opt-in’ rule, however Probox Systems LLP will give the clear opportunity to opt out in each message sent.

If the an individual puts forward an objection, digital marketing related processing of their personal data will cease immediately and their details will be kept on a suppression list with a record of their opt-out decision, rather than being completely deleted. It should be noted that where digital marketing is carried out in a ‘business to business’ context, there is no legal requirement to obtain an indication of Consent to carry out digital marketing to individuals provided that they are given the opportunity to opt-out. To opt-out of marketing via email, simply click on unsubscribe in our newsletter or email [email protected] with your request.


Who has access to your information?

Ashby Logs will not sell or rent your information to third parties. Ashby Logs will not share your information with third parties for marketing purposes.


Profiling & Automated Decision Making

Ashby Logs will only engage in profiling and automated decision-making where it is necessary to enter into, or to perform, a contract with the data subject or where it is authorised by law. Where Ashby Logs service/entity utilises profiling and automated decision-making, this will be disclosed to the relevant data subjects. In such cases the data subject will be given the opportunity to:
• Express their point of view.
• Obtain an explanation for the automated decision.
• Review the logic used by the automated system.
• Supplement the automated system with additional data.
• Have a human carry out a review of the automated decision.
• Contest the automated decision.
• Object to the automated decision-making being carried out.

Each Ashby Logs service/entity will also ensure that all profiling and automated decision-making relating to a data subject is based on accurate data.


Use of ‘cookies’

Ashby Logs uses cookies, small pieces of information that are stored on your hard drive to allow the website to recognise when you visit. They collect statistical data about your browsing behaviour, this helps us improve our site. The data we view is anonymous and not linked to an individual. It is possible to switch off cookies by setting your browser preferences.

Links to other websites

Our website may contain links to other websites run by other organisations. Our privacy policy only applies to the Ashby Logs website.


How long will you use my information for?

We only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including satisfying legal, accounting and reporting requirements.

Your rights with regards to your personal data

By law you have the right to;
Request access to your personal information
Request correction of the data we hold about you
Request erasure of your information
Object to us processing your data, this could be for direct marketing purposes
Request the transfer of your data to another party

No fee to access your personal information

There is no fee to access your personal information. However we may charge a reasonable fee if your request is excessive.


When you provide us with your personal information, we take steps to ensure it’s treated securely. Any sensitive information on the Ashby Logs site is processed using Sage Pay, non-sensitive information such as your email are stored on our site and although this can never be guaranteed to be 100% secure we use up to date technology to protect the site. We also make our best efforts to keep your information securely on our systems. We ask you not to share your website password with anyone.